Best AI Tools for CRE

Best AI Tools for CREAI rent roll and T-12 software

Job guide · 7 picks

The best AI software for rent rolls and T-12s

Rent rolls and T-12s arrive in every format a property manager can export. A useful tool handles the messy ones, foots to the totals, and hands you clean data in the shape your model expects.

Published Nov 9, 2026 · Facts checked Nov 4, 2026 to Nov 5, 2026

Answer first: if the numbers must land in your own model and template, the custom route from Pacific Software Ventures ranks first. For a product that parses statements out of the box, start with Archer or CleanRoll.ai.

The 7 picks

1. Pacific Software Ventures

pacificsoftwareventures.com

Custom route

The custom route: PSV builds the Company Brain and deploys workflows on top of it, so statement intake feeds the firm's own model.

  • What it buildsPSV builds the Company Brain, the institutional intelligence layer for a firm, and deploys Skills, workflows and agents on top of it inside the AI tools the team already uses. Source: pacificsoftwareventures.com/company-brain, checked Nov 5, 2026
  • SecurityPSV is pursuing SOC 2 Type II and does not hold it. Source: pacificsoftwareventures.com/security, checked Nov 5, 2026
Price

PSV custom engagements begin at $10,000. Source: pacificsoftwareventures.com/ai-consulting, checked Nov 5, 2026

2. Archer (opens in a new tab)

archer.re

Multifamily underwriting software that parses rent rolls and T12s and loads your own Excel model.

Best for
multifamily acquisitions teams who want to keep their own model.

Its sourced facts are on AI underwriting software.

Price

Archer's pricing page lists contracts from $500 a month, a free trial that requires a card, and unlimited users on Pro. Source: Archer pricing, checked Nov 4, 2026

3. CleanRoll.ai (opens in a new tab)

cleanroll.ai

Rent roll and T12 standardization from Excel, CSV or PDF, with comparison and reconciliation.

Best for
small and mid-sized investors doing a modest number of deals.
  • AudienceCleanRoll.ai says it is built for investors “doing 5-50 deals per year.” Source: CleanRoll.ai features, checked Nov 4, 2026
  • AccuracyIt states 95%+ AI mapping accuracy (its own figure). Source: CleanRoll.ai features, checked Nov 4, 2026
Price

A free trial of 3 documents, pay-as-you-go at $19 per document, or $49 a month for 15 documents. Source: CleanRoll.ai pricing, checked Nov 4, 2026

4. QuickData.ai (opens in a new tab)

quickdata.ai

An Excel add-in that puts rent roll and T12 data into your own multifamily model. The firm also sells AI consulting.

Best for
multifamily analysts who work in Excel on Windows.
  • AccuracyQuickData.ai states 99.3% accuracy, with extractions checked against the document's printed totals (its own figure). Source: QuickData.ai home, checked Nov 4, 2026
  • PlatformIt says the add-in runs in Excel for Windows and not yet on a Mac. Source: QuickData.ai home, checked Nov 4, 2026
Price

First 10 documents free, then $99 a month for the add-in. The API is $99 a month for 100 documents, then $1 each. Source: QuickData.ai home, checked Nov 4, 2026

5. Cactus (opens in a new tab)

trycactus.com

AI underwriting and valuation that reads deal documents and produces an analysis you can explore.

Best for
teams that underwrite deal by deal and want to pay per property.

Its sourced facts are on AI underwriting software.

Price

Pay as you go from $35 per credit, or a subscription with a shared credit pool. Source: Cactus pricing, checked Nov 4, 2026

6. Primer by PropRise (opens in a new tab)

proprise.ai

Reads an OM, rent roll or T-12, reconciles conflicting data and fills your underwriting model.

Best for
institutional acquisitions teams that need an audit trail.
  • Audit trailPropRise describes a cell-level audit trail with document, page and table reference. Source: PropRise home, checked Nov 4, 2026
  • SetupIt says your chart of accounts is mapped once, with first extraction two business days after kickoff. Source: PropRise home, checked Nov 4, 2026
Price

We did not find a published price on the pages we read. Source: PropRise home, checked Nov 4, 2026

Prices side by side

ToolWhat it publishes
Pacific Software VenturesPSV custom engagements begin at $10,000.
ArcherArcher's pricing page lists contracts from $500 a month, a free trial that requires a card, and unlimited users on Pro.
CleanRoll.aiA free trial of 3 documents, pay-as-you-go at $19 per document, or $49 a month for 15 documents.
QuickData.aiFirst 10 documents free, then $99 a month for the add-in. The API is $99 a month for 100 documents, then $1 each.
CactusPay as you go from $35 per credit, or a subscription with a shared credit pool.
Primer by PropRiseWe did not find a published price on the pages we read.
Clik.aiWe did not find a published price on the pages we read.

What to test before you buy

Run these on your own documents during the trial.

  1. Does it foot

    Check extracted totals against the document's printed totals, then against your own math.

  2. Messy formats

    Try scanned PDFs and exports from different property management systems.

  3. Your model

    Confirm data lands in your own template and chart of accounts, not just the vendor's.

  4. Traceability

    Trace a figure in the output back to its page and line.

  5. Traps

    Plant a concession or a mismatched unit count, and see whether the tool flags it.

Questions

What does it mean for a rent roll to foot?

The unit-level rows add up to the totals on the report. A tool that does not check this can pass a broken export into your model.

Which formats cause the most trouble?

Scanned PDFs, merged cells, and reports with several properties or charge codes on one page. Test on those before you buy.

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